Most people looking for a calendar and task app are not really looking for another to do list.
They are trying to answer a more practical question:
What can I actually get done today?
A task list tells you what exists. A calendar tells you where your time is going. A good planner connects both, then helps you decide what fits.
The hard part is that "calendar plus tasks" is not one category anymore. Some tools use AI to schedule your day. Some act like a command center for task capture. Some focus on calm daily rituals. Others keep your existing task app and calendar connected without asking you to rebuild your whole workflow.
This guide compares the best apps that combine calendar and tasks by workflow, not hype.
Quick recommendations
| Best for | App | Why it fits |
|---|---|---|
| Simple value and practical daily planning | Dainvo | Brings calendars, tasks, meetings and files into one clear planning workspace. |
| Best overall breadth | Morgen | Strong calendar coverage, task integrations, AI Planner and cross-platform support. |
| Power user command center | Akiflow | Inbox capture, shortcuts, workflows and Aki assistant direction. |
| Calm guided planning | Sunsama | Daily planning rituals, focus support, analytics and shutdown routines. |
| Full AI autopilot scheduling | Motion | AI calendar and task planner that automatically builds and adjusts the schedule. |
| Task first calendar planning | Todoist | Strong task manager with calendar layout and Google Calendar integration. |
| Low cost personal productivity | TickTick | Tasks, calendar views, Pomodoro, habits and reminders at a low annual price. |
How to evaluate a calendar and task app
Before choosing, decide which problem you actually have.
A good planner with tasks and calendar should be judged on seven things:
| Evaluation area | What to check |
|---|---|
| Calendar breadth | Does it support your work, personal, school and shared calendars? |
| Task integration | Can it use the task app you already trust? |
| Meeting readiness | Are meeting links and meeting blocks easy to open from the plan? |
| File and context support | Can you keep the file, note or work context close to the time block? |
| AI and automation style | Does it suggest, auto schedule or leave you in control? |
| Platform support | Does it work where you actually plan, such as desktop, web or mobile? |
| Pricing tier | Are you paying for features you will use every day? |
This matters because Motion, Sunsama, Akiflow, Morgen, Dainvo, Todoist and TickTick all combine calendars and tasks in different ways.
1. Dainvo: best simple value pick for practical daily planning
Dainvo is the best fit if you want calendars, tasks, meetings and files in one place without turning your planner into a large productivity system.
Dainvo's homepage says the product helps users plan the workday from one clear view, with calendar events, tasks, family plans, meetings and files close to the time they belong to. It also says users can keep tasks beside the plan and create tasks in their favorite task app without leaving Dainvo.
That is the Dainvo advantage: it does not try to replace every tool in your workflow. It makes the day easier to see.
Best for: Busy professionals, students, founders and freelancers who want a practical all in one day planner.
| Strength | What it means |
|---|---|
| One clear day view | Calendar events, tasks, meetings and files stay near the schedule. |
| Work session planning | A single block can hold the tasks and files needed to start. |
| Current app support | Works with common Google, Microsoft, task and meeting tools. |
| Lower cost | Free plan, $5 Early Adopter offer and $10 Solo plan are listed publicly. |
| Less overhead | No need to adopt a heavy AI planning suite. |
Dainvo's integrations page lists Microsoft Calendar, Microsoft To Do, Microsoft Teams, Outlook, Google Calendar, Google Tasks, Google Meet, Gmail, Todoist, TickTick, Zoom and Webex as current integrations. It also describes the product around calendars, task apps, email follow up, meeting tools and files.
Dainvo's pricing page currently lists a Free plan, an Early Adopter plan at $5 per month while active, and a Solo plan at $10 per month. The Solo plan includes access to all integrations, unlimited calendar and task app sync, and meetings and files in one place.
Why not Dainvo: Choose a broader tool if you need mature AI scheduling, mobile first planning, team scheduling depth or a large library of project management integrations today.
Best internal follow up: Why Dainvo, Integrations, and Dainvo vs Morgen.
2. Morgen: best overall breadth
Morgen is the strongest broad recommendation if you want a full planning suite.
It combines calendars, tasks, scheduling, integrations and AI assisted daily planning. Morgen's AI materials describe an AI Planner that drafts plans from tasks, events, working hours and Frames, then lets the user review before the plan lands on the real calendar.
Morgen also has strong integration breadth. Its public pages list Google Calendar, Outlook, iCloud, Fastmail, Zoho, CalDAV, Notion, Todoist, ClickUp, Linear, Google Tasks, Microsoft To Do, Apple Reminders, Obsidian, Zoom and Webex, with Google Meet and Microsoft Teams available through calendar integrations.
Best for: Professionals who want a serious calendar and task planning suite with AI help and broad integration coverage.
| Strength | What it means |
|---|---|
| AI Planner | Suggests realistic time blocked plans with review before commit. |
| Calendar breadth | Supports major calendar providers and CalDAV. |
| Task integrations | Pulls from many task and project systems. |
| Meeting tools | Scheduling links and conferencing support. |
| Platform support | Morgen pricing lists Windows, macOS, Linux, mobile and browser apps. |
Morgen's pricing page lists the individual Monthly plan at $30 per month and the Yearly plan at $15 per month billed yearly. It also lists unlimited calendar and task integrations, calendar automations, booking page, scheduling links and apps across major platforms.
Why not Morgen: It may be more product than you need if your goal is simply to see today's tasks, meetings and files in one place at a lower price.
Best internal follow up: Dainvo vs Morgen.
3. Akiflow: best for power user control and task capture
Akiflow is built for users who want speed, capture and control.
Its inbox documentation describes importing tasks from connected tools such as Slack, Gmail, Notion, ClickUp, Asana and Todoist. Akiflow also highlights a command bar, desktop capture, offline work, notifications, focus timer and Aki, its AI executive assistant.
That makes Akiflow a strong fit for founders, operators and busy professionals whose work starts in many places.
Best for: Power users who receive tasks from email, messages, team apps, meetings and project tools.
| Strength | What it means |
|---|---|
| Inbox capture | Good for capturing tasks from many tools. |
| Shortcuts | Built for fast keyboard driven planning. |
| AI assistant direction | Aki can create tasks through natural language, voice or WhatsApp. |
| Meeting support | Notifications and calendar workflows help keep meetings visible. |
| Offline support | Akiflow lists offline work as a desktop feature. |
Akiflow's pricing page lists Pro Monthly at $34 per month and Pro Yearly at $19 per month billed yearly. The plan includes unlimited integrations, unlimited tasks, unlimited meetings, power features and Aki.
Why not Akiflow: It can feel heavy if you do not need a capture inbox or power user command center. Dainvo is a cleaner fit if you mainly want daily clarity with tasks, meetings and files close to your calendar.
Best internal follow up: Dainvo vs Akiflow.
4. Sunsama: best for calm guided planning
Sunsama is the best fit if you want your planner to guide your behavior, not just hold your tasks.
Its homepage says it is a task manager, calendar and daily planner for modern professionals, built to help users feel calm, stay focused and do high impact work without burning out. Sunsama also emphasizes starting the day with clarity, timeboxing work on the calendar, focus mode, daily wins, analytics and daily shutdown.
Sunsama is strong because it has a clear philosophy. It is not trying to automate your entire day. It is trying to help you plan a realistic one.
Best for: Professionals who want guided planning, daily shutdown and focus support.
| Strength | What it means |
|---|---|
| Daily planning ritual | Helps users choose a realistic workload. |
| Calm workflow | Strong positioning around focus and work life balance. |
| Integrations | Pulls tasks from project, task, email and messaging tools. |
| Analytics | Shows where time went. |
| Shutdown routine | Helps users close the workday intentionally. |
Sunsama's pricing page lists a 14 day free trial, a Pro plan at $17 per month billed yearly, and $22 per month billed monthly. It also lists unlimited usage, unlimited integrations, AI, MCP and Zapier.
Why not Sunsama: It is a premium ritual led planner. If you do not need guided shutdown, analytics or habit guardrails, Dainvo may be easier to justify.
Best internal follow up: Dainvo vs Sunsama.
5. Motion: best for full AI autopilot scheduling
Motion is the best fit if you want the planner to build and update the schedule for you.
Motion's auto-scheduling help center describes automatic task placement based on priorities, deadlines, availability and task duration. It also says the schedule reshuffles when new events or changes appear.
That makes Motion useful for users who are overloaded and want the app to decide what goes where.
Best for: Users who want AI scheduling, automatic reshuffling and project level automation.
| Strength | What it means |
|---|---|
| AI calendar | Automatically plans and adjusts the day. |
| Task prioritization | Helps decide what to work on next. |
| Project tools | Includes AI projects, tasks, docs, notes and workflows. |
| Team features | Business plan adds team capacity planning and reporting. |
| Apps | Pricing page lists iOS, Android and desktop apps. |
Motion's pricing page lists Pro AI at $19 per seat per month and Business AI at $29 per seat per month when annual pricing is selected. It includes AI projects and tasks, AI calendar and meetings, AI docs, wiki and notes, AI task planner, storage, apps and integrations.
Why not Motion: Full automation is not for everyone. If you want to stay in control and just need your tasks, meetings and files ready beside the calendar, Dainvo is the calmer alternative.
Best internal follow up: Dainvo vs Motion.
6. Todoist: best task manager with a calendar layer
Todoist is not mainly a planner suite. It is a task manager first.
That is why it is still a strong option. If your main problem is capturing, organizing and completing tasks, Todoist may be enough. Its pricing page lists a free Beginner plan and a Pro plan that adds calendar layout, task duration, custom reminders, full reporting history, Task Assist and deadlines. It also lists 90 plus integrations in the plan comparison.
Todoist's Google Calendar integration page describes planning Google Calendar events and Todoist tasks in one place, seeing calendar events alongside tasks, syncing scheduled tasks to Google Calendar, and time blocking tasks in Todoist calendar layout on paid plans.
Best for: People who want a strong task system first, with a calendar view added on top.
| Strength | What it means |
|---|---|
| Excellent task capture | Fast task entry and organization. |
| Calendar layout | Useful for scheduling tasks. |
| Google Calendar integration | Good for users already on Google Calendar. |
| Broad integrations | Connects with many work tools. |
| Familiar workflow | Lower learning curve than full planner suites. |
Why not Todoist: It is not built around meeting readiness, work files or a full one place day plan. Use Dainvo with Todoist if you want to keep Todoist as your task source but plan the day from a more complete workspace.
7. TickTick: best low cost personal productivity app
TickTick is a strong low cost option for users who want tasks, calendar views, reminders, habits and Pomodoro in one app.
TickTick's premium page lists an annual plan at $35.99 and says Premium unlocks full calendar functionality, more calendar views, start and end dates for tasks, and third-party calendar subscriptions.
Its features page also lists Google Calendar integration, calendar views, multiple task views, habit tracker, Pomodoro, Eisenhower Matrix, statistics and reminders.
Best for: Individuals who want an affordable task and calendar app with personal productivity features.
| Strength | What it means |
|---|---|
| Low annual price | Good budget option. |
| Calendar views | Yearly, monthly, weekly, agenda and other views. |
| Habit tracking | Useful for personal routines. |
| Pomodoro | Built in focus support. |
| Reminders | Strong personal task reminders. |
Why not TickTick: It is better as a personal productivity app than a workday execution layer. If meeting links, files and work sessions matter, Dainvo is more focused on that daily planning job.
Deeper comparison matrix
| App | Best for | Planning style | AI style | Meeting readiness | File or work context | Pricing tier |
|---|---|---|---|---|---|---|
| Dainvo | Practical daily planning | Manual clarity and time blocking | Not the main public focus | Strong for meeting links beside the day | Strong public positioning around files and work blocks | Free, $5 Early Adopter, $10 Solo |
| Morgen | Overall breadth | AI assisted and manual planning | AI Planner with review and approval | Strong scheduling and conferencing support | More focused on calendars, tasks and scheduling | $15 yearly, $30 monthly |
| Akiflow | Power users | Inbox plus command center | Aki and workflows | Strong notifications and links | More focused on capture and task flow | $19 yearly, $34 monthly |
| Sunsama | Calm guided planning | Ritual led daily planning | Selective automation and guidance | Meeting scheduling features listed | More focused on rituals and analytics | $17 yearly, $22 monthly |
| Motion | Autopilot scheduling | AI builds and reshuffles schedule | Heavy AI scheduling | AI calendar and meetings | Broader AI work platform | $19 Pro AI annual tier |
| Todoist | Task first planning | Task manager with calendar layout | Task Assist and related features | Limited compared with planner suites | Task comments and uploads, not full work session planning | Free plus paid Pro |
| TickTick | Low cost personal planning | Tasks, calendar, habits and Pomodoro | Light automation and NLP | Limited compared with planner suites | Notes and task details, not meeting ready workflow | $35.99 annually |
Where separate task app plus calendar stacks still make sense
You do not always need a dedicated app that combines calendar and tasks.
A separate stack can still work if:
- You already trust Todoist, Microsoft To Do, Google Tasks or TickTick.
- Your calendar is simple.
- You do not waste time finding meeting links or files.
- You plan manually every morning without friction.
- Your work does not require task import, meeting readiness or time blocking.
The separate stack usually breaks when the day becomes scattered.
That is when a planner like Dainvo, Morgen, Akiflow, Sunsama or Motion starts to make sense. The right choice depends on whether you want clarity, breadth, capture, rituals or automation.
How to choose in five minutes
Use this quick checklist.
Choose Dainvo if: You want calendars, tasks, meetings and files in one place, with lower cost and less setup.
Choose Morgen if: You want the broadest calendar and task planning suite with AI planning, scheduling links, multiple platforms and deeper integrations.
Choose Akiflow if: You capture tasks from many apps and want a fast power user inbox.
Choose Sunsama if: You want guided daily planning, calm focus, shutdown routines and time use analytics.
Choose Motion if: You want AI to schedule, reschedule and prioritize your work for you.
Choose Todoist if: You want the best task manager first and only need a calendar layer.
Choose TickTick if: You want a low cost personal productivity app with calendar, habits and Pomodoro.
Recommendation ladder
| Category winner | Recommendation |
|---|---|
| Best overall breadth | Morgen |
| Best power user control | Akiflow |
| Best calm guided planning | Sunsama |
| Best full AI scheduling | Motion |
| Best task first option | Todoist |
| Best low cost personal app | TickTick |
| Best simple value pick | Dainvo |
Dainvo's best position is not "more powerful than everyone."
The stronger argument is simpler:
Dainvo is the practical all in one day planner for people who want the workday to be clear without paying for a larger system than they need.
It is especially strong if your pain is not task capture or AI scheduling. Your pain is that the calendar, task, meeting link and file are all in different places.
Final verdict
The best app that combines calendar and tasks depends on what kind of planning problem you have.
If you want breadth, choose Morgen. If you want power user speed, choose Akiflow. If you want calm guided habits, choose Sunsama. If you want AI autopilot, choose Motion. If you want a task app first, choose Todoist. If you want low cost personal productivity, choose TickTick.
If you want a simpler planner that brings calendars, tasks, meetings and files into one clear place, start with Dainvo.
See why Dainvo is the practical all in one day planner for simpler workflows.
Try DainvoFAQ
What is the best app that combines calendar and tasks?
For broad planning, Morgen is one of the strongest choices. For AI autopilot scheduling, Motion is stronger. For calm guided planning, Sunsama is stronger. For simple daily planning with calendars, tasks, meetings and files in one place, Dainvo is the best value pick.
Is Dainvo a calendar and task app?
Yes. Dainvo is a calendar, task and planning workspace. Its homepage says it keeps calendar events, tasks, family plans, meetings and files close to the time they belong to.
Which app is best if I already use Todoist?
Dainvo is a strong option if you want to keep using Todoist but plan your day from a clearer workspace. Dainvo lists Todoist as a current integration, and Dainvo's homepage says users can create tasks in their favorite task app without leaving Dainvo.
Which app is best for AI scheduling?
Motion is best for full autopilot scheduling. Morgen is best if you want AI planning with review and approval before the plan is added to your calendar. Motion emphasizes automatic replanning, while Morgen says the plan is yours to review and approve.
Which app is best for calm planning?
Sunsama is strongest for guided calm planning, daily shutdown and focus support. Dainvo is better if you want calmer planning through practical clarity rather than a guided daily ritual.
Which app is the cheapest?
Among the apps covered here, TickTick is one of the lowest cost paid options at $35.99 annually. Dainvo also has a free plan, a $5 per month Early Adopter offer while active, and a $10 per month Solo plan.
Do I need one app for calendar and tasks?
Not always. A separate calendar and task app can work if your system is simple. A combined planner becomes more useful when you need to time block tasks, manage multiple calendars, keep meeting links ready, connect files to work blocks or reduce switching between tools.
